Board Meeting Etiquette

Board meetings require a great deal of preparation from many people in addition to the actual meeting. Everyone should adhere to the rules of a board meeting to ensure that these meetings are as productive and efficient as they can be. This will ensure that the discussion stays on topic and prevent participants from getting bored or distracting other people.

It is crucial to avoid this by distributing the agenda, reports, and the talking points a few days prior to the meeting. This allows members to review all the relevant information and prepare their comments and questions ahead of time. It’s also a good idea to notify the chair ahead of time when a member is in a conflict of interest whether it’s real or not. This will allow him or her to let the member declare the conflict and expect the abstention.

Another important part of etiquette includes respecting the opinions and contributions. This includes listening attentively and not interrupting other speakers, even when you disagree with them. This means speaking clearly and only asking questions when you need to. In addition, it’s best to turn off or switch off your cell phone during the meeting and only make personal calls in an emergency situation.

This will allow the members to concentrate and participate in the meeting fully. You don’t want them be distracted or concerned about your microphone not being muted by the ringtones of your mobile phone.

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