Tips for Conducting Board Meetings

23 October 2023 By Rhiannon 0

At board meetings, top executives gather to discuss and debate topics that are crucial to their organizations. These discussions have a direct impact on the direction of the company from investor confidence to public opinion. It is therefore crucial for directors of boards to maximize the efficiency and effectiveness of their meetings. This article provides suggestions to conduct board meetings with the goal of fostering engaging and productive discussions.

Start by welcoming and introducing each board member especially if they’re new to the meeting. This sets the stage for a more collaborative board meeting, helps establish an appropriate manner of conducting the boardroom, and encourages participation.

Begin and conclude the meeting in a timely manner, as it shows respect for the other directors and prevents tardiness. This is particularly crucial when meetings are conducted via a virtual best remote desktop software platform, where time management can be a challenge.

Do not waste time on routine or unimportant items, such a committee reports and voting. Instead, limit these items to 25 percent of the meeting and make the most of your time to discuss strategy and other important issues.

It is important to communicate clearly the way in which decisions will be taken during the meeting (consensus voting or a different method). This will ensure that all members of the board understand the decision-making processes and are able to participate in meaningful discussions.

Get feedback from board members about their satisfaction with the way your organization conducts its board meetings. You can do this through informal discussions, or by using polling tools and surveys. For example whether the structure and content encourages a lively discussion. Or you could ask for them to rate the quality of meetings on a number scale.