What to Include on Your Board Meeting Agenda

A board meeting agenda is an agenda that specifies the items that will be discussed, voted on and ratified at the next meeting. Creating an effective board meeting agenda requires a deep understanding of your organization’s needs and the preferences of its members. It’s a document to be made collaboratively to ensure the highest level of information, engagement and effectiveness.

The board secretary should go through the minutes of the meeting before calling the meeting to call it to order. This informs everyone of what they think about in relation to previous decisions and discussions, and enables them to dive into new topics faster.

This section of your agenda for board meetings is where the top people in the room provide important updates on a variety of topics. Depending on the structure of your business the reports could come from the executive director and finance director as well as the program committee. Board members can also ask questions about these presentations, or any other news relevant to them.

This is the last place where your board can set aside time to discuss any new issues or business they want to discuss. This is the perfect time to make special announcements, send congratulatory messages or shout-outs. Following this, the meeting facilitator formally ends the meeting and announces the date of the next one.

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